Here are some pictures to illustrate how to build a compact tickler file. You’ll need some Manila folders, glue, scissors, and some patience.

Step 1: Prepare the Folders

If you get everything right on the first time, you’ll need about 28 folders (I made some errors and needed more). Split them down the middle, so you have 56 sheets (28 x 2). Set aside 7 of the wide sheets (my folders weren’t evenly folded) to use as the base.

Step 2: Print the Template

You’ll be making a total of 42 pockets (31 day, 11 months). I was only able to fit 2 pocket patterns per page, so you’ll be printing 21 pages. If you’re numbering the days when you print, you’ll need 2 different templates (front and back) because the front is the mirror image off the back. I didn’t realize this until I printed and cut them out and had to redo half of patterns. If you’re adding the numbers after you print (by hand or with a labeler), you can just flip it upside down and it works fine.

Step 3: Cut Out the Patterns

I used a paper slicer for the long edges, scissors for the corners, and a razor for the semi-circle. There are 3 tabs along the edges. Be careful not to accidentally cut them off.

Step 4: Fold & Glue Tabs

Fold the tabs along the printed line and glue them to the base sheets you were saving. Align the edges of your pocket patterns with the edge of base sheets. You’ll put 3 pockets per page, with the pocket opening to the middle of the sheet (not the edge).

Remember that the back is the mirror image of the front, so all 6 pockets (3 front, 3 back) should be on one edge of the sheet. Also, be careful to have the right numbers and that they are oriented in the right direction. Once I glued the pockets, I put a book over the sheet to help them stay together.

Step 5: Trim & Punch Holes into the Sheets

The folders were a little larger than a normal sheet of paper, so I had to trim the height along the bottom of the 3 pockets. I wanted the different folders to show when it was in my 3-ring binder, so I also trimmed it with varying widths (the first folder being the most narrow and the last folder being the widest).

Step 6: Put into Your 3-Ring Binder

If everything worked out all right, you should be able to slide in your index cards from the middle. This way they don’t accidentally fall out when you’re carrying around your binder. At the beginning of the day, take the cards you need. At the end of the day, file them away.

Download the Pocket Template (PNG)