I use procedure list cards in my 3-ring binder to have a detailed list of action items for recurring projects (such as cleaning the bathroom). It keeps my todo list simple and gives me the procedure to get it done efficiently.

This form is pretty simple to use and saves me precious time from thinking about challenges that I’ve already solved:

1. Fill in the title of the procedure: Most of your procedures are going to be some sort of routine that (a) you haven’t memorized yet and (b) something you wouldn’t do spontaneously. Most of my routines have to do with some type of cleaning because I tend to put it off until things are dirty.
2. Fill in how often the procedure

Here are some pictures to illustrate how to build a compact tickler file. You’ll need some Manila folders, glue, scissors, and some patience.

Step 1: Prepare the Folders

If you get everything right on the first time, you’ll need about 28 folders (I made some errors and needed more). Split them down the middle, so you have 56 sheets (28 x 2). Set aside 7 of the wide sheets (my folders weren’t evenly folded) to use as the base.

Step 2: Print the Template

You’ll be making a total of 42 pockets (31 day, 11 months). I was only able to fit 2 pocket patterns per page, so you’ll be printing 21… Continue reading

I moved my tickler file from a box into a 3-ring binder. Consolidating my productivity gear in a focused location helps put my mind at ease by knowing where I can turn to get an overview of my life.

Tickler File Refresh

The Tickler File is set of labeled folders with the intent on holding physical materials (usually papers) for a specific date. People usually have 43 folders, 31 for the maximum days in a month, and an additional 12 (31+12=43) for the 12 months in a year.

My main method to boost my productivity is a Hipster PDA with custom index cards that I change every day. The tickler file works well with this system because the tickler file… Continue reading